Posted on by gibsonm

October 1, 2022

IN THIS BULLETIN:

Meetings, Workshops, & Events

  1. Graduate Coordinators’ Networking and Information Session
  2. Jigsaw Connect: “Recruiting Like a Rock Star”
  3. 2022 HBCU/MSI Research Summit

Deadlines & Dates to Remember

Policy Updates

Administrative Announcements  

  1. Call for Nominations for Graduate Alumni Achievement Award
  2. GPD/GPC New Webpage Guide
  3. Effective Dates of the Inclusion and Diversity Requirement
  4. Application Fee Waivers
  5. VT Slate Users Share Google Drive

Meetings, Workshops, & Events

  1. Graduate Coordinators’ Networking and Information Session

Friday, October 7th 2:00-3:30 p.m., GLC Multipurpose Room

Wednesday, October 12th 10:00-11:00 a.m., Zoom

All Graduate Coordinators are invited to one or both of these information and networking sessions to connect with Graduate School Staff and share best practices for supporting graduate students. Light refreshments will be served at the in-person event. Please complete this short registration form to indicate your plan to attend: https://forms.gle/iXBBH5hkdpucFZr36.

 

  1. Jigsaw Connect: “Recruiting Like a Rock Star”

 October 18 from 11:00 a.m.-12:00 p.m.

This is a series focused on Recruitment and Retention Support for Graduate Programs. The next session is entitled “Recruiting Like a Rock Star” with Betty Wilkins, Graduate Program Coordinator for Physics. Register at: https://virginiatech.zoom.us/meeting/register/tZUlcO6tpz8uEtU0zlao8UVRYsvz0Q9L-qZh

If you have any questions, please email shernita@vt.edu.  

 

  1. 2022 HBCU/MSI Research Summit

 The VT Community Registration Form is open for the 2022 HBCU/MSI Research Summit. This year’s research summit is scheduled for November 6-8 at The Inn at Virginia Tech. If you are interested in attending, please register by October 21 at https://virginiatech.questionpro.com/2022VTHBCUSummit. If you have any questions, please email shernita@vt.edu.

 

Deadlines & Dates to Remember


Policy Updates


Administrative Announcements

  1. Call for Nominations for Graduate Alumni Achievement Award

Deadline: Friday, October 28, 2022

The Graduate School invites nominations for the Graduate Alumni Achievement Award to recognize outstanding national and/or international achievement and exemplary contributions of graduate alumni to their profession, discipline, community or society. Nominees’ professional activities and history must reflect positively on the reputation of Virginia Tech to a national and/or international audience. Only alumni who have obtained a graduate degree from Virginia Tech are eligible. Submission deadline is October 28, 2022. For more information on nomination requirements and to submit a nomination, visit: https://graduateschool.vt.edu/about/awards/alumni.html.

 

  1. GPD/GPC New Webpage Guide

In order to assist newly appointed Graduate Program Directors and Graduate Coordinators, we compiled a list of systems and resources that can be helpful or necessary in these roles. You can review the list of resources and learn how to gain access to them at https://graduateschool.vt.edu/faculty-and-staff-resources/GPD-GCguide.html. We will continue to expand this compilation with additional topics and resources and welcome your suggestions that you may submit by completing this short survey: https://forms.gle/EGDRtfcuprR89pvj9.

 

  1. Effective Dates of the Inclusion and Diversity Requirement

The Graduate School has now included the effective date for each graduate program’s plan to help ensure that the execution of the policy is consistent based on the plan approval. That information is located at https://graduateschool.vt.edu/academics/programs/inclusion-diversity-req.html.  If you have any questions, please email Shernita@vt.edu.

 

  1. Application Fee Waivers

The Graduate School offers fee waivers for participation on a limited number of qualifying events. We do not offer waivers for financial hardship.

https://graduateschool.vt.edu/admissions/tuition-and-costs/Application_Fees.html

Should the department wish to cover the fee for applicants that do not qualify for one of our waivers, they can request a fee waiver in Slate. Departments can request one of two types of waivers, continuous use or single use.

Continuous use is a code the department can request to use that is good for one year. Departments use these if they have a larger number of individuals they wish to give a waiver code to, maybe those affiliated with an info session, open house, recruitment fair, conference attendee, etc.

Slate form to request: https://applyto.graduateschool.vt.edu/manage/form/form?id=221af3cf-0fd7-43c4-b214-bc41bec8812b

Instructions: https://docs.google.com/document/d/1sA-R3wIvhitJmH9hNGga6ta6wttkoCtA/edit?usp=sharing&ouid=114206492514576541761&rtpof=true&sd=true

Single use is where the department requests to waive the fee for a single applicant.

Instructions: https://docs.google.com/document/d/1OPxOpUl-qxuwS9D7J0ToQjywzm0TPkVb/edit?usp=sharing&ouid=114206492514576541761&rtpof=true&sd=true

For each fee waiver used, our Finance team will bill the department quarterly and the invoice will be paid through HokieMart.

 

  1. VT Slate Users Google Drive

The Graduate School has been receiving access requests from applicants to the VT Slate Users Google Drive. Please note that the materials in the drive are for internal use only and should not be shared with applicants or other parties external to Virginia Tech.