October 16, 2020

IN THIS BULLETIN:

Did You Know?

Did you know that the university is offering COVID tests to students who plan to travel outside Blacksburg during the Thanksgiving break?  Testing will be available Nov 14-24, and students must register by Oct 26 if they wish to be tested. The test is free, but anyone who fails to cancel a scheduled test within 48 hours will be charged $100 on their student account.

Did you know that the Graduate School has a https://graduateschool.vt.edu/student-life/student-services/spouses-partners-and-children.html?

Meetings, Workshops, & Events
1. Jigsaw Connect: Recognizing and Supporting Students in Distress
2. From HBSU to PWI: How to Leverage Lessons Learned from My Previous Institution
3. Virtual 2020 HBCU/MSI Research Summit: October 29-30

Deadlines & Dates to Remember

  • Nominations for Graduate Alumni Achievement Award due today, October 16, 2020
  • Wed course request for spring 2021 open October 20-27
  • Doctoral students’ last day to defend if participating in fall commencement is October 30
  • Little Hokie Hand-me-down donations accepted October 11-November 6

Policy and Procedure Updates
1. Changes to GTA Workshop Registration and Enforcement of Enrollment Requirement
2. Financial Support Documentation for International Students with Deferred Admission to Spring 2021
3. TOEFL and GRE Testing Updates

Administrative Announcements
1. Slack Site for Discussions about Graduate Education at VT
2. Accepting Nominations for Graduate Alumni Achievement Award – deadline today
3. 7th Annual Little Hokie Hand-me-down Donations Sought
4. 2021 IBM PhD Fellowship Award Program Nominations
5. Post-Thanksgiving Updates
6. Edward Bouchet Honor Society Nomination Period Open
Continue reading “October 16, 2020”

May 1, 2020

Meetings/Workshops/Events:

  1. COMMENCEMENT CEREMONY

Administrative Announcements:

  1. COVID-19 FAQ UPDATED; 4/16 GPD MEETING NOTES
  2. SPRING 2020 COLLABORATIVE ART PROJECT
  3. DEFERRAL OF FALL 2020 ADMISSION PROCESS
  4. SPRING GRADUATE SCHOOL EXAM DEADLINE EXTENDED
  5. EMERGENCY FUND RESOURCE FOR GRADUATE STUDENTS
  6. GUIDANCE FOR USING ZOOM TO CONDUCT PRELIMS AND FINAL EXAMS
  7. GRADING OPTIONS FOR GRADUATE STUDENTS – 3rd posting
  8. ATTENTION! GRADUATE CATALOG EDITORS – 3rd posting
  9. VT CALL FOR FACULTY PROFILES: HBCU/MSI SUMMIT – 3rd posting

Deadlines/Dates to Remember:

  • May 15: deadline to submit admission decisions for fall 2020 international applicants
  • May 22: last day to hold spring 2020 prelim or final exams
  • Jun 1:  international students outside the U.S. must submit financial and immigration documents to receive I-20/DS-2019 for fall arrival (deadline does not apply to transfer students)

Continue reading “May 1, 2020”

April 16, 2020

Meetings/Workshops/Events:

  1. GRADUATE PROGRAM DIRECTORS MEETING (4/16)

 Administrative Announcements:

  1. GUIDANCE FOR USING ZOOM TO CONDUCT PRELIMS AND FINAL EXAMS
  2. COVID-19 UPDATES
  3. GRADING OPTIONS FOR GRADUATE STUDENTS – 2nd posting
  4. ATTENTION! GRADUATE CATALOG EDITORS – 2nd posting
  5. VT CALL FOR FACULTY PROFILES: HBCU/MSI SUMMIT – 2nd posting

Deadlines/Dates to Remember:

  • APR 15 – Extended deadline for withdrawing from a class
  • MAY 1 – Deadline for changing grading option (see below)
  • MAY 15 – Deadline to defend (possible one week extension – email grads@vt.edu)
  • MAY 29 – Graduate Catalog edit deadline

Meetings/Workshops/Events:

1. GRADUATE PROGRAM DIRECTORS MEETING
Thursday, April 16, 10-11:30, GLC Room F and Zoom
Register for the second Spring 2020 Graduate Program Directors meeting at https://gs.vt.edu/spring2020gpd. Please note that, along with registration, you are required to sign in with your Virginia Tech credentials in order to attend this meeting.

Administrative Announcements:

 2. GUIDANCE FOR USING ZOOM TO CONDUCT PRELIMS AND FINAL EXAMS
The Graduate School is providing written guidance for faculty and students on conducting preliminary and final examinations using Zoom. Please visit our website at https://graduateschool.vt.edu/academics/what-you-need-to-graduate/basics-zoom-graduate-exams.html to review our recommendations.

 3. COVID-19 UPDATES
The Graduate School is continually updating its website’s front page with COVID-19 FAQs . Please refer to https:///covid-faqs.html for regular updates.

 4. GRADING OPTIONS FOR GRADUATE STUDENTS – 2nd posting
Graduate students will be allowed to change the grading option from A/F to P/F for graduate courses taken in Spring 2020.  A maximum of 6 graduate credits converted A/F to P/F in this manner will be allowed to count toward their program’s graded course credit total on the Plan of Study (research credits are graded as Equivalent Credit [EQ] and do not count as P/F).  The decision to change the grading option should be reached in consultation with the faculty advisor and the Graduate Program Director. These decisions should be made not later than May 1, 2020. Instructions for how to document and process grade mode changes in Banner are posted here

5. ATTENTION! GRADUATE CATALOG EDITORS – 2nd posting
The cycle to edit for catalog year 2020-2021 has begun. Those receiving notification from the system are responsible for content. You must review and submit content, even if the content will not be updated. The deadline to submit is Friday, May 29.

 6. VT CALL FOR FACULTY PROFILES: HBCU/MSI SUMMIT – 2nd posting
Are you interested in collaboration with faculty at Historically Black Colleges and Universities (HBCUs) or other minority-serving institutions (MSIs)? The HBCU/MSI Research Summit is an opportunity to build direct inter-institutional partnerships between faculty at Virginia Tech and faculty at HBCUs and MSIs. The annual summit held every October, brings several guests, students and faculty, from various HBCUs and MSIs to Virginia Tech.If interest in being listed in our directory, please complete a brief Faculty Interest Survey at https://virginiatech.qualtrics.com/jfe/form/SV_514e3ol0X1Bq4nj. The purpose of the survey is to collect information about interested faculty and their work at Virginia Tech to build a database of faculty profiles to facilitate collaborations with HBCUs and MSIs.