Posted on by gibsonm

May 16, 2024

IN THIS BULLETIN:

Meetings, Workshops, & Events

Deadlines & Dates to Remember

Policy Updates

Administrative Announcements  

  1. Graduate Catalog Moving to Courseleaf Platform for 2024-25
  2. National Name Exchange Invitation
  3. Inclusion and Diversity Requirement
  4. Changes to Immunization Requirement Compliance at all Campuses
  5. Graduate School Walk-In Summer Hours

Meetings, Workshops, & Events

Deadlines & Dates to Remember

Policy Updates

Administrative Announcements

  1. Graduate Catalog Moving to Courseleaf Platform for 2024-25

The Graduate School, in collaboration with the Registrar’s Office, is in the process of implementing the Graduate Catalog in CourseLeaf, the new program and curriculum database already in use for the Undergraduate Catalog and curriculum inventory management. As a result, the graduate catalog revision process will be different this year. We will distribute a questionnaire to all academic programs during the week of May 13 with a deadline to submit program details by June 28. Based on these submissions, the Graduate School will enter content in CourseLeaf. If you have any questions or concerns about this process, please contact Dr. Bill Huckle, wrhuckle@vt.edu.

  1. National Name Exchange Invitation

The Graduate School wishes to solicit your assistance in identifying domestic URM students to invite to participate in the National Name Exchange. The NNE program aims to help underrepresented undergraduate and master’s students learn about, apply to, and matriculate into graduate programs. The students considered “underrepresented” by NNE are racial and ethnic minorities, first-generation students, veterans, women in STEM fields, rural students, students with disabilities, and students from low-income backgrounds. Students are nominated to participate by their current institution but they need to take the steps to accept the invitation. The benefit for students is to support them in their process of considering and applying to graduate school. In full transparency, the benefit for Virginia Tech is that once two students from VT have enrolled, VT gains access to the entire list of students and can participate in targeted recruitment. The link for students to use to enroll is: https://cgsnet.org/national-name-exchange-for-students-enrollment-form#/webform/nne-profile.

Please see the invitation letter here: NNE Invitation Letter 2024.pdf

  1. Inclusion and Diversity Requirement

Please remember that all graduate students who began their programs from Spring 2022 to present need to complete the Inclusion and Diversity Requirement before they graduate. There are multiple ways they may do so, please visit this website to learn more: https://graduateschool.vt.edu/academics/programs/inclusion-diversity-req.html

  1. Changes to Immunization Requirement Compliance at all Campuses

Immunization requirements for incoming students at all campuses have been updated as follows:

  • The due date for the immunization history form submission has been changed from July 31 to June 30 for Fall start; for international students and those applying with the August 1st deadline, the due date for submission of forms is September 1.
  • For Spring start, the due date remains the same for the majority of students; for international students and those applying with the January 1 deadline, the due date for submission of forms is February 1.
  • Any forms not submitted by the due date will be subject to a $100 late fee (Note: If the forms are submitted by the due date, but the student is missing something, they will not be charged the fee; it is only if nothing has been submitted) (Also note: students must have submitted their forms AND ALSO BE COMPLIANT)-this is a change as our system can only distinguish compliance and noncompliance.
  • Holds will be placed on September 9 for noncompliance instead of October and notices will be sent out in advance.

*Students who are 100% virtual remain exempt.

*Local health departments and Passport Health – Passport Health | Immunizations | Travel Clinics (passporthealthusa.com) can assist with providing the necessary immunizations. Students in Blacksburg can visit Schiffert for immunizations.  

  1. Graduate School Walk-In Summer Hours

The Graduate School student services area (120 GLC) will operate on summer hours from June 3-July 31. During this time, 120 will only be open on Mondays and Thursdays from 9 a.m.- 4 p.m. Staff will be working behind closed doors on the remaining weekdays. Please encourage your students to visit the Graduate School on Mondays and Thursdays if they need to meet with someone in person. We will of course be answering phone calls and emails throughout the week. On August 1 we will resume normal 120 operating hours of M-F, 9 a.m.- 4 p.m.