GRADUATE SCHOOL BULLETIN
A publication of the Graduate School for Graduate Program Directors and Coordinators
Postings are distributed on the Graduate Program Directors and Coordinators listservs on the 1st and the 16th of the month and are also available in a blog for public viewing here: https://monthlymemo.graduateschool.vt.edu/
June 16, 2025
IN THIS BULLETIN:
Meetings, Workshops, & Events
1. Summer GPD Meeting: July 2nd, 2025 2:00pm
2. Early Registration Open for the Graduate and Professional School Fair
Deadlines & Dates to Remember
3. 2025 National Name Exchange Program
Policy Updates
None at this time.
Administrative Announcements
4. 2025-26 Graduate Catalog Updates Due by Jun 30
5. University Federal Guidance Webpage
6. GPSS Senators Needed for 2025-26
Announcements for Distribution to Students
7. Half-time GTA Position Available for GRAD 5004
Meetings, Workshops, & Events
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1. Summer GPD Meeting
Wednesday, July 2nd, 2025, 2:00pm, Zoom: https://virginiatech.zoom.us/j/84003562432
Join if you are able to catch up on timely updates regarding graduate education. Find meeting agendas and notes at Graduate Program Directors Resources | General | Microsoft Teams.
2. Early Registration Open for the Graduate and Professional School Fair
The annual Graduate and Professional School Fair brings together hundreds of motivated Hokies seeking advanced degrees across disciplines. It is an excellent opportunity for Virginia Tech departments to showcase their graduate programs and connect directly with high-achieving undergraduates and graduate students exploring their next academic steps.
The Early Registration Event is now open at the following link: https://forms.office.com/r/HjL53jjEJR. The early registration period will remain open through June 30.
For full event details, please visit: https://gpss.vt.edu/events/gpsf.html
Deadlines & Dates to Remember
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3. 2025 National Name Exchange Program
The NNE program aims to help underrepresented undergraduate and master’s students learn about, apply to, and matriculate into graduate programs. The students considered “underrepresented” by NNE are racial and ethnic minorities, first-generation students, veterans, women in STEM fields, rural students, students with disabilities, and students from low-income backgrounds.
Students are nominated to participate by their current institution, but they need to take the steps to accept the invitation. The benefit for students is to support them in their process of considering and applying to graduate school. In full transparency, the benefit for Virginia Tech is that once two students from VT have enrolled, VT gains access to the entire list of students and can participate in targeted recruitment. The benefit for those applying to Graduate School at Virginia Tech is that the application fee will be waived, saving applicants $60-75.
The link for students to use to enroll is: https://cgsnet.org/national-name-exchange-for-students-enrollment-form#/webform/nne-profile
Administrative Announcements
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4. 2025-26 Graduate Catalog Updates Due by Jun 30
The update process for the 2025-26 edition of the Graduate Catalog is underway. Graduate program directors and certificate program leaders (or their designees) are asked to review their current catalog listings at https://catalog.vt.edu/graduate/ and complete this survey to either confirm the accuracy of the current content or provide the details about necessary updates: https://gs.vt.edu/2025catalog
Submissions are due by June 30. If you have any difficulty completing the survey or have any questions about the process, please contact Bill Huckle at wrhuckle@vt.edu or Monika Gibson at gibsonm@vt.edu.
5. University Federal Guidance webpage
Virginia Tech published a Federal Guidance webpage to provide information and resources regarding emerging governmental guidance. The page provides links to messages, support, and resources for the university community. The page can be found here: https://www.vt.edu/federal-guidance.html
6. GPSS Senators Needed for 2025-26
The Graduate and Professional Student Senate (GPSS) is seeking dedicated graduate students to serve as Senators for the 2025–26 academic year and we need your help! Please send the names of up to two interested students from your department to gpss@vt.edu. Senators may be elected through your departmental graduate student organization or nominated directly. Feel free to reach out to the same email address if you have any questions.
Announcements for Distribution to Students
The notice(s) in this section have been shared with graduate students through the Graduate School’s channels, but we ask that you consider sharing it with individual students or student groups as you see fit.
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7. Half-time GTA Position Available for GRAD 5004
GTA Workshop, GRAD 5004, is seeking a half-time GTA for the course, starting in fall semester, 2025 (student selected will work with a full-time GTA). Duties: scheduling and taking attendance for sessions, grading, communicating with students, participating in planning sessions, helping with Phase I workshop. Qualifications: Taken and passed GRAD 5004, well-organized, diligent, multi-tasking, strong communication skills, strong judgment, GTA experience helpful. Start August 2025; possibility to serve for full academic year, possibly beyond. Apply using the following form: https://gs.vt.edu/grad
Application deadline: June 25, 5 pm EDT.
